Last Updated: September 2022
On this page
- Who We Are
- Privacy Statement
- Collection and Use of Personal Information
- Use of Electors’ Personal Information
- Disclosure of Personal Information
- Privacy Policies of Political Entities
- Storage of Electors’ Personal Information
- Service Providers and Third Parties
- Adding, Updating or Confirming your Information
- Redacting Personal Information
- Retention and Destruction
- Contact Us
The words “Elections Ontario”, “we”, “us” or “our”, mean His Majesty the King in right of Ontario, as represented by the Chief Electoral Officer of Ontario.
Elections Ontario is a non-partisan office of the Legislative Assembly of Ontario responsible for administering provincial elections in Ontario, led by the Chief Electoral Officer. We are governed by the Election Act and the Election Finances Act.
We are committed to making voting easy and accessible for all electors, and maintaining the integrity, security and transparency of the electoral process. We are also committed to protecting your privacy, whether you are browsing for information on our website (“site”), participating in the electoral process or using one of our applications made available through our site.
Personal information is collected under the authority of the Election Act, Election Finances Act, Employment Standards Act, 2000 and/or other legislation. This information will be used for electoral purposes and may be used to conduct election research. Your personal information may be shared internally at Elections Ontario for the purposes outlined below and will be securely destroyed one year after its last use or later, where legislatively required. Questions about the collection of personal information can be directed to: email@example.com.
At Elections Ontario, we are committed to protecting the privacy and security of personal information in ways that:
- respect the privacy of individuals whose information is collected, used and disclosed by Elections Ontario; and
- integrate privacy best practices into business practices and the design of programs, services, systems, and processes at Elections Ontario.
Elections Ontario recognizes the definition of personal information set out in Ontario’s Freedom of Information and Protection of Privacy Act. We manage and protect personal information in accordance with the 10 Canadian Standards Association (CSA) model code principles. These principles are reflected in Canadian and Ontario privacy laws, and in the privacy laws of other jurisdictions.
We endeavour to adhere to the privacy best practices set out by the Information and Privacy Commissioner of Ontario (IPC), the Office of the Privacy Commissioner of Canada, and other authoritative sources of guidance.
For example, we maintain three registers for voting in Ontario: the Permanent Register of Electors for Ontario ( the “voters list”), the Register of Absentee Voters and the Ontario Register of Future Voters. Updates are made to the voters list on an ongoing basis using information from federal, provincial and municipal data sources such as the National Register of Electors maintained by Elections Canada, and through direct updates from electors, including updates through eRegistration.
As a security measure, we may capture the IP addresses of computers used to access our site or services, such as eRegistration.
Elections Ontario also collects the personal information of its employees, workers and independent contractors, including social insurance numbers, for purposes related to the employment relationship.
Elections Ontario may also collect and use personal information for administrative and/or operational purposes.
Pursuant to section 17.4 of the Election Act, electors’ personal information is used for election purposes only and cannot be used for commercial purposes. We do not sell or rent your personal information to third parties. Personal information collected by Elections Ontario may be used:
- to maintain the voters list, the Register of Absentee Voters and the Ontario Register of Future Voters
- to administer provincial elections and by-elections under the Election Act
- to administer provincial electoral finance rules under the Election Finances Act
- by Members of the Legislative Assembly, registered political parties, registered constituency associations and candidates for provincial elections to communicate with voters
- by municipal or federal electoral agencies to administer elections
- the Chief Electoral Officer of Canada;
- any municipality in Ontario and its local boards;
- the Municipal Property Assessment Corporation;
- Members of the Provincial Parliament;
- registered political parties; and
Elections Ontario also discloses the names of persons who have made a financial contribution over $200 (after 2020), or over $100 (in 2020 or earlier), to a registered political party, constituency association, candidate, leadership contestant, nomination contestant or third-party advertiser. Contributor names and contribution amounts are published on our site.
Elections Ontario also discloses the personal information of its employees, workers and independent contractors with authorized bodies, such as Service Canada and the Canada Revenue Agency, for purposes related to the employment relationship.
The Guidelines stipulate what voter information Elections Ontario can share with political entities, how recipients are authorized to use the information and their responsibilities for safeguarding it.
We do not share phone numbers or email addresses with political entities.
If you have questions about the privacy policies of political entities or how they collect and use your personal information, please contact them directly.
We strive to ensure that all personal information is stored in Canada. On occasion, to provide and process the digital services you request or subscribe to, Elections Ontario may share limited personal information that you provide to us (such as email addresses and phone numbers) with service providers that perform specified services or functions on our behalf. Such service providers are bound by service agreements with Elections Ontario that require them to use technological, organizational and physical measures to protect any personal information that they receive from us. We have placed limitations on all service providers on the use, disclosure, storage and retention of your personal information, and require its destruction by such service providers.
We endeavour to use service providers located in Canada whenever possible. On occasion, and on a limited basis, we may use service providers that store, process and transfer some personal information on servers located outside of Canada in jurisdictions whose data protection laws may differ from those of Canada. Subject to the applicable laws in such other jurisdictions, we use best efforts to ensure that appropriate privacy protections are in place that require our service providers to maintain protections on personal information that are equivalent to those that apply in Canada.
The eRegistration application is for personal use only and is used to maintain your information for the purpose of administering provincial elections. It is illegal under the Election Act to make false statements about voter registration. Those convicted face penalties.
You can use eRegistration to add, update or confirm your information on the:
- voters list for individuals who are 18 years of age or older, Canadian citizens and residents of Ontario;
- Register of Absentee Voters for voters temporarily living outside Ontario who intend to return to the province; or
- Ontario Register of Future Voters for eligible 16- and 17-year-olds who will be automatically added to the voters list when they turn 18.
You can also use eRegistration to remove your information, request the removal of information of a deceased person or register as an absentee voter.
To verify your name and residential address when using eRegistration or completing a Vote by Mail application, we may ask you to provide us with a copy of your Ontario driver's licence or a piece of identification showing your name and current residential address. Once verified, we do not retain copies of your identification and the copies are destroyed.
To manage your federal or municipal voter information, please visit our partner organizations.
The Chief Electoral Officer of Ontario may, on the written request of a voter and subject to approval, redact from any record made available to political entities, data partners and to the public, any information that the Chief Electoral Officer reasonably believes would, if made available, endanger the life, health or security of the elector.
To request a redaction form, please contact us:
51 Rolark Drive
To serve you better, when you browse or download information from the Elections Ontario site, our servers automatically collect limited amounts of non-personal information for traffic monitoring and statistical purposes.
You can opt out of analytics activity by changing your browser settings to notify you when a cookie is sent or to block analytics cookies, if desired. Please consult your browser’s Help Menu for instructions. Visiting our site with analytics cookies disabled will have no significant impact on your browsing experience. Google currently offers a free Google Analytics opt-out tool for Internet Explorer (versions 7 and 8), Google Chrome (4.x and higher), and Mozilla Firefox (3.5 and higher).
Elections Ontario takes precautions to ensure that personal information is kept secure and is used for authorized purposes only. Our security practices are continually evolving to ensure that the integrity and confidentiality of our information and systems are maintained. We use reasonable security safeguards to protect our networks and site from the following, including, but not limited to: misuse, alteration, copying, disclosure, destruction, monitoring or unauthorized sharing of information and damage. Our safeguards include, but are not limited to, the use of security software and encryption protocols and involve physical, technical and procedural controls to protect information behind the Elections Ontario firewall. We also restrict access to personal information on a need-to-know basis to employees, workers, independent contractors and authorized service providers who require access to fulfil their job and/or contractual requirements.
Any personal information that you provide to us is exchanged on a secured server. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we are committed to protecting your personal information, we cannot ensure or warrant the security of any information you provide to us. We are not responsible for your failure to secure your own devices and your access to the internet, or your use of public, unsecured networks, or for your failure to eliminate malware.
If you choose to use one of our applications, we take reasonable steps to verify your identity before granting you access to your account on our site or applications; however, you are solely responsible for maintaining the secrecy of your username, password and any other account information.
We welcome your feedback. If you have any questions or concerns regarding our privacy or security practices, please contact us:
by email: firstname.lastname@example.org
or by mail:
Chief Privacy Officer
51 Rolark Drive